Welcome,

Vanilla pod design is your one stop shop for event coordination. We take the headache out of trying to choose the best professionals, coordinating attendee lists, and developing an event that everyone will remember. Creating extraordinary events is our specialty, Vanilla Pod events promises to make any event a memorable one, enhancing the theme of your event and adding a unique touch is what we do best. We take care of every detail to make your event a stress free, seamlessly managed occasion for you and your guests to enjoy. Our décor experts are masters of illusion who can transform any venue into something glamorous with a reflection of your style and theme, while keeping your budget in mind.

 

As your event managers, Vanilla Pod Design can oversee every step in the event process. We are a one stop shop that can fulfill all your needs for a successful event. From designing of invites and stationary to catering and hiring of all furniture and décor needs.

 

Let Us Delight You!

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we have a package to suit your needs

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You can rely on us to manage end-to-end logistics for your event.  Our responsibilities will include:

EVENT PLANNING & MANAGEMENT

Maintaining a task plan that thoroughly details all event milestones.

EVENT BUDGET MANAGEMENT

Managing a central event budget and recording all relevant event expenses.

SITE SELECTION

Conducting venue research, coordinating site visits and negotiating venue contracts.

VENDOR MANAGEMENT

Interfacing with all event vendors, such as audio-visual companies, premium vendors, caterers, transportation providers, staging companies, photographers and others, as needed.

GIFTS FOR GUESTS

Researching and procuring giveaways for your event – including attendee gifts and drawing prizes, if desired.

ON-SITE EVENT EXECUTIVE

Ensuring venue setup meets expectations, greeting attendees, and overseeing all vendor activities to achieve a seamless event.

POST EVENT CLEAN-UP

why hire a wedding coordinator?

Experience

A coordinator is an expert at turning dreams into reality, with sound advice & answers to your questions.

Knowledge

Coordinators build relationships with local vendors and can match you to the best one to fit your needs.

Creativity

Coordinators are up-to-date with the latest wedding trends and will help you choose a theme to fit your style.

Less Stress

With all the details taken care of, the bride and groom are able to relax and enjoy their wedding process.

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